Commercial Invoice or PROFORMA

For EXTRA EU shipments, it is mandatory to attach a Commercial Invoice (if the goods are subject to a sale) or a Proforma Invoice (if the goods are NOT intended for sale: samples, gifts, repairs, etc.) to the package.

The Proforma Invoice must be reproduced in 3 copies and must be attached to the package in a adhesive envelope or inside a white envelope labeled DOCUMENTS FOR CUSTOMS and affixed to the package with adhesive tape.

Each copy must include the tracking number of the online shipment.

ATTENTION: In the case of a PRIVATE sender, it is also necessary to attach to the invoices:

• a copy of the sender's valid identity document

• the sender's tax code.

You can download the blank template of the PROFORMA INVOICE in the format you prefer:

How to fill out the PROFORMA INVOICE

The COMMERCIAL or PROFORMA INVOICE must include:

1. Sender's Information

  • Complete personal details
  • VAT number (for companies)
  • Tax code (for individuals)

2. Recipient's Information

  • Complete personal details
  • Phone number
  • TAX ID

3. Importer's Information (If different from the recipient)

4. Waybill Number

5. Invoice Date

6. Complete description of each individual product

  • Precise description in English of the contents (avoid generic descriptions such as, for example, CHRISTMAS GIFT, SPARE PARTS, etc.)
  • Customs code (if known) link to the customs website
  • Country of origin of the goods
  • Unit quantity
  • Unit of measure
  • Unit value
  • TOTAL quantity
  • TOTAL value
  • Currency

7. TOTAL value of the INVOICE

  • Total amount of the invoice
  • Total shipping costs

8. Shipping characteristics

  • Number of packages
  • Gross weight of the shipment

THIS DATA MUST STRICTLY MATCH REALITY AND WHAT IS DECLARED IN THE AWB.

9. Reason for export

  • Sale
  • Repair
  • Gift
  • Samples
  • Return

10. Terms of sale

  • DDU - Delivered Duty Unpaid (TAXES AND VAT at the recipient's expense)

11. Additional comments

  • For example, in the case of a GIFT:
    “Gift, not for resale. No commercial value. Value for customs only.”
  • Or, for example, in the case of a repair:
    “Item for repair. Not for resale. No commercial value. Value for customs only.”

If shipping abroad to a country that adheres to the European Preferential Agreements, in the case of goods of preferential community origin, it is possible to access a preferential taxation regime by indicating the Preferential Origin Declaration in the Commercial or Proforma Invoice.

Insurance

If you intend to insure your shipment, remember that the Insured Value must be equal to or lower than the value declared on the commercial or proforma invoice.